WestJet Flight Operations

Pilots who are training outside their base will receive confirmed flight travel to/from their assigned base at the start and end of ground school, as well as for a scheduled break in training that is 3 or more days off in duration.

New hires may submit an initial request for deadhead changes (including cancellations) via the link to the form below to facilitate the initial flight for travel to training until in possession of the pilot Electronic Flight Bag (EFB) for future submissions. Deadhead modifications are for the purpose of accommodating travel to and from a Pilot’s domestic Domicile and are subject to the Terms and Conditions of the WestJet Pilot Collective Agreement.

Note: this form must be submitted no later than 5 days prior to your travel for training date. Please also keep in mind that these changes cannot be processed until closer to your course start date, and that flight modifications will take some time to be made once you submit the form.

Form submission link: https://forms.office.com/r/c8WnaTS6B6

Caution: the onus is on the commuting student to arrive on time and fit for duty.

If you have questions or concerns prior to PPC please contact pilottrainingcoordinators@westjet.com.

Pilots may utilize Employee standby travel between training assignments to your domicile should you wish to travel home for weekends or during a break in training that is 2 days or less.

Upon completion of your Pilot Proficiency Check, requests for all deadhead changes will be made via the pilot Electronic Flight Bag (EFB) and Outlook365 under: My Forms>WS Pilots – Crew Services>WS Pilots – Crew Service – First/last leg deadheads - Travel for training

Your request will be placed in a priority queue and may take several days to process. Reference the Collective Agreement on 11-3 for specific rules and regulations.

All deadhead flights will initially be built to/ from your assigned crew base. Deadhead modifications are for the purpose of accommodating travel to and from a Pilot’s domestic Domicile and are subject to the Terms and Conditions of the WestJet Pilot Collective Agreement as follows:

• All changes shall be subject to operational approval by Crew Scheduling, provided a confirmed seat is available.
• Changed Deadhead legs must depart on the same day as the original Deadhead.
• Deadhead modifications may only increase the number of Deadhead flight sectors from the original schedule when adding one additional Deadhead flight sector will return the Pilot to their Domicile at the end of a Pairing; and
• All Deadhead modifications shall be subject to all legal Flight Duty Period, rest and cumulative duty time limitations as identified at the time of modification in the Crew Scheduling system.

Requests for New Hire First Leg Deadhead Changes must be submitted 5 days prior to the travel for training date. Your request will be placed in a priority queue and may take several days to process.

WestJet Flight schedules can be sourced on westjet.com to determine the seat availability and available flight routings.

If you are domiciled in your training city, and do not require the deadhead flights, please request that they be cancelled via this form.

If you have any questions regarding travel for training after PPC please reach out to pilotcrewscheduling@westjet.com. We look forward to meeting you soon!

Pilots who are training outside of their awarded base (YEG, YYZ , YVR & YWG-based pilots) are confirmed at the Residence Inn by Marriott Airport. Check in is 3pm. You will not receive an individual confirmation number. For pilots training outside of their base, hotel accommodations will be provided in alignment with your training. You will be provided confirmed flights back to your base airport based on your training schedule.

Residence Inn by Marriot Airport.

2530 48th Ave NE

403-278-1000

Residence Inn (Week 3)

There is a hot breakfast buffet Mon-Fri 0630-0930 and Sat-Sun 0700-1000. The Bistro Restaurant is open daily from 3:00-10:00 for in-person dining or room service (no additional fee). WestJet employees receive a 25% discount on food and beverages at the Bistro (excluding alcohol). Rooms are all equipped with a full-size refrigerator/kitchenette. We would encourage crew members to come prepared based on the current evolving options for food.

The Hotel is happy to offer complimentary grocery shopping service to its guests. They have a relationship with a local Safeway and will have a grocery list in your room. To fill your order, it must be dropped off at the Front Desk before 9AM. The Hotel will do the shopping for you, charge the exact cost to your room, and deliver the groceries to you before 5 p.m. the same day. You can view weekly specials or product information at www.safeway.ca - please select 33 Castleridge Blvd NE, Calgary AB T3J 3J8 as your store. Please note that you must have a credit card or cash/debit deposit on your account and that we are unable to return items back to the store for any reason.

Should you have a guest stay with you in your room, you are required to pay a $15.00 extra person fee per night. You are required to register this additional guest at arrival, a credit card will need to be provided in which a preauthorization will be placed, and final payment is paid at departure. Should you not have a credit card, you will then be required to pay in full at time of check in for the entire duration of your stay. Please note that your guest is not allowed on the daily campus shuttle, they will be required to make transportation arrangements at their own cost. Please also note that you are only allowed one guest to stay in the room with you, any additional guests are not allowed and if discovered it will be reported to WestJet and further fees will be charged.

Please call the hotel in advance to advise that you are bringing a guest. Failure to register a guest upon arrival will result in a penalty of $200 plus $15 per night for the full duration of your stay.

The pool, fitness centre and guest laundry facility are located on the third floor. The pool is open from 6AM – 10:30PM daily and the fitness centre is open 24 hours. Each load of laundry costs $2.00 for the washer and $2.00 for the dryer. Change is available at the Front Desk and, for a nominal fee, laundry detergent is also available. The local phone calls and 1-800-XXXXXXX calls from the hotel are complimentary.

Airport to/from Hotel and Hotel to/from WestJet Campus

Transportation is provided by the Courtyard/Residence Inn hotel shuttle. Upon arrival into YYC, please call the hotel at 403 238 1000 to get an ETA on your shuttle arrival. The van is white with a Courtyard/Residence Inn logo on the side. The pickup location is outside of the arrivals area through door #4 at bay 16/17. Proceed across the road in the ground transportation pick up area.

Hotel to/from WestJet Campus

You will need to sign up for your shuttle pick up at the front desk each night before training. The hotel will use their shuttle to and from the campus. It is recommended to book your transportation trip a minimum 15 mins prior to your training start time. For pick up the shuttle will pick you up after training has been completed.

WestJet campus to/from Airport (Sim to home after ground school)

As hotel check out is 11am, please take your luggage to the campus on your last day of training via the hotel shuttle. We have an exclusive contract with Associated Cabs when leaving the campus. Please use the following procedure when returning to the terminal.

You can book your taxi one of three ways:

• Call Associated Cab at 403-299-1111
• Book through Associated Cab’s Online Portal
• Book through Associated Cab’s Mobile App
  
  

Once you enter the taxi, tell the driver it is being charged on a WestJet account and provide the driver with the account number (Account Number 615). You will need to sign the charge slip and provide your name, signature and employee ID number. Please ensure that the driver has added the date, time, pick-up, and drop-off location on the voucher.

The above process can also be followed if you want to go direct to/from the airport to Sim in order to bypass the hotel.

Hotels for New Hire Training

New hire Pilots on their Initial Training course that live more than 60 km from the designated training center, shall be eligible for Company provided Suitable Accommodation. In accordance with the following provisions commencing with Day 1 of orientation and ending upon completion of the Pilot Proficiency Check.

Where the number of scheduled Days free from Duty between Training Events is two (2) or less, the following shall apply:

A Pilot that lives 125km or less (as measured by google maps) from the training facility is expected to travel home at their own expense. A Pilot that lives more than 125 km (as measured by google maps) from the training facility may, upon request, in lieu of returning home on Days Off, be provided Suitable Accommodation.

Please fill out the attached form if you require a hotel if the above section applies to you.

Calgary Campus/Hangar Video Tour

Whether you will be working or training at the YYC campus, or working on the frontline, this video will take you through all the key spots and fun facts that will help familiarize you with our campus and set you up for sucess for your next visit or workday. In this video we explore the many unique features of our Fred Ring Building (minutes 0:00-05:45), Russ White Hangar (minutes 05:45-09:07) and Wide Body Hangar (Minutes 09:07-11:32).

Per diems for initial training is provided to pilots training outside of their assigned base.

Per diems will be paid in accordance with the Collective Agreement. They will be paid for pairings to a pilot based on their time away from base.