United States service disruptions plan

The following outlines our guest service plan in the event of delays, cancellations and diversion for flights departing, arriving or diverted to the U.S.

We remain committed to providing a great guest experience. Should a flight interruption occur, your safety and comfort remains our priority. The following plan has been developed in the event of an extended tarmac delay for flights in the U.S. This contingency plan has been developed in accordance with the United States Department of Transportation Enhanced Protections for Airline Passengers regulations (14 CFR Part 259).

Delays at the airport

If you have not yet boarded your flight and a delay caused by WestJet exceeds three (3) hours, we will issue you a food voucher. Likewise, if WestJet causes an overnight delay and you did not start your journey at the airport where the delay has occurred, we will provide you with a hotel voucher, airport transfers and food vouchers. Please note that we will only issue a maximum of three meal vouchers per guest, per day.

Flight status changes on the day of your flight (in effect for delays, cancellations or diversions)

We will inform you of changes to your flight's status within 30 minutes of the time we are notified of the change. This information will be available through our flight status tool or by contacting us. We also provide updates at the boarding gate area, and continue to provide updates every 30 minutes. Also, if you provided your email address or WestJet ID in your flight reservation you will be eligible to receive flight status notifications automatically via email. We will attempt to notify you should your flight be delayed 15 minutes or more, within 3 hours of your flight's scheduled departure.

On-board departure and arrival delays

During an extended delay on board the aircraft, we will provide you with:

• Notifications beginning 30 minutes after the departure time (including any revised departure time that guests were notified about before boarding) and every 30 minutes thereafter to identify the reason for the delay and provide a tentative departure time.
• Notifications every 30 minutes that you have the opportunity to disembark from the aircraft that is at the gate or another disembarkation area with the door open if the opportunity to disembark actually exists. If you choose to disembark you should be aware that you are doing so at your own discretion and the flight could depart at any time without you.
• Functioning lavatory facilities.
• Access to medical attention (if or when necessary).
• Food and water. This is provided no later than two (2) hours after the aircraft leaves the gate (for departures) or touches down (for arrivals and diversions), unless the pilot-in-command deems that safety or security precludes such service. Depending on aircraft catering provisions adequate food may be a snack item.

Plan requirements

WestJet's contingency plan provides that guests will be given the opportunity to disembark a delayed flight within four (4) hours unless the pilot-in-command determines that a safety-related concern prevents the aircraft from returning to the gate or air traffic control advises that a return to the gate or disembarking at another location is not possible.

The plan also ensures that we have sufficient resources that meet the United States Department of Transportation's (U.S. DOT) requirements for extended tarmac delays in the United States, including diversions. WestJet's Operations Control Centre (OCC) is responsible for managing the plan and ensuring that it meets all required standards. WestJet's OCC will also handle oversight of the plan in the instance of an event and have coordinated implementation of the plan with airport authorities, U.S. Customs and Border Protection and the Transportation Security Administration at each U.S. airport that we serve, including diversion airports. WestJet customer service agents, flight operations personnel and inflight staff will carry out the plan at the airport and flight level.

Whether you call us, book through our website or walk up to the WestJet counter at one of our airports, we'll always offer you our lowest available fare. We don't have minimum or maximum stay-over requirements and we quote our fares on a one-way basis including applicable taxes, fees and charges. For more information, please see our fares.

Within 24 hours of the original booking time, any changes you make to your booking will only be subject to any difference in fare. If you cancel your flight within 24 hours of the original booking, the full cost of your flight will be refunded to you in the original form of payment. If your travel was scheduled within seven (7) days of your booking, the full cost of your flight will be refunded to you in the form of a travel credit, except in the case of flights that are scheduled to depart within 24 hours of the time of booking (i.e., same-day flights). Your refund will be processed based on how your reservation was made, and the fare level you purchased. For details on how the refund will be processed, please see our service fees. Although we process all refund requests no more than seven business days after we receive a request, it may take your credit card company a little longer to credit your account. For cancellations to a booking purchased with cash at one of our airport locations, we will refund to cash when available or by cheque within 20 days after we receive a refund request. We will refund fees paid for unredeemed optional services due to an oversale situation or flight cancellation.

We will provide you with information on the policies and promises that affect your travel including:

• Service fees
• Taxes and fees
• Our privacy policy
• Our contracts of carriage

Our rules, restrictions, and redemption information is available here.

Information on our aircraft configuration is available through our agents at our airport locations, on our aircraft page, or by contacting us. We provide details about the location of the lavatories onboard, the seat width and the pitch of the seat (which is a fancy way of saying how much legroom you'll get).

Unlike most airlines, our flights are not intentionally oversold. In the unlikely event that this does occur and we can no longer accommodate you on a flight to/from or within the United States, we will put you on the next available flight or offer you a WestJet Travel Credit or a refund of your fare. We will also provide a refund for any pre-paid optional/ancillary services lost due to a cancellation or overbooking.

We know that any type of interruption to your schedule is inconvenient. We strive to keep you informed, provide you with information and minimize the inconvenience.

We're happy to provide additional service for our guests with special needs, including transportation to, from or between gates (by wheelchair or by WestJet folkswagon). From assistance at the airport, on our aircraft, boarding and deplaning to assistance during delays, cancellations or diversions, we will ensure that your needs are accommodated as required by applicable regulations for accessible air travel.

We do our best to deliver your baggage on time — and understand the inconvenience that results when we don't. WestJet will make every effort to return mishandled baggage within 24 hours. We will also provide compensation for reasonable expenses related to delayed delivery, and reimbursing passengers for any fee to transport a lost bag or delayed bag that has been delayed more than 15 hours of your international flight arriving at the gate. Please see our delayed, damage and/or missing baggage page for more information.

Delayed baggage Fees 

• Significantly delayed baggage return: Guests who file a mishandled baggage report are entitled to a refund of their checked bag fee if their bag is not delivered within 15 hours of their international flight’s arrival at the gate. 

Bags subject to the refund requirement include gate-checked bags, valet bags, oversized/overweight checked bags, and specialty checked bags (such as sporting equipment and pets). 

In the following situations, when your itinerary includes a flight to or from the United States, you are entitled, upon request, to a refund of the unused portion of your ticket, including unused fees and services.

• Canceled or significantly changed flights: Guests will be entitled to a refund if their flight is cancelled or significantly changed, regardless of the reason for the disruption, and they do not receive or do not accept alternative transportation   The guest is entitled to a refund minus the value of any transportation already used if they choose not to travel. 
• Significant changes to flights which are part of a U.S. itinerary include:  
  • Departure time 3 or more hours later 
  • Arrival time 3 or more hours later  
  • Departure time is 6 hours earlier 
  • Change of departure or arrival airport  
  • Increase in the number of flight connections on your new itinerary 
  • Downgrade or change to a different cabin class of service  
  • For guests with disabilities and their travel companions on the same reservation: change of aircraft with reduced accessibility features needed by the guest or change of airports for flight connections  
  • If you are a guest with a disability (including companions on the same reservation) and the flight change, has you flying from/to/through a different city; or  
  •  If you are a guest with a disability (including companions on the same reservation), and the aircraft change or change in cabin has led to the loss of one or more accessibility features that you need.  

Refund options for guests with disabilities:
If you would like to cancel and request a refund, please contact us.

Optional Service Fees 
A guest is entitled to a refund of fees paid for optional services (such as seat upgrades) if they were unable to use the service due to a flight cancellation, delay, schedule change, or being involuntarily denied boarding.  

If you’ve purchased an optional service that is not available on the flight, you may need to notify WestJet of the issue to receive a refund. 

Note: When you self-serve through Manage Trips, you’ll be refunded for all eligible services automatically (except for the upgrade offer, which requires a separate refund request).  

If your U.S. itinerary qualifies for a refund of the fare and/or optional service fees due to the above circumstances, guests should contact the ticket agent or online travel agency from whom it was purchased to obtain a refund.

You will receive your refund if your originally scheduled flight was significantly changed or cancelled, and 

• You do not accept alternate flights offered or  
• You indicate that you would like to cancel your booking and not travel or 
• WestJet does not offer alternate flights or  
• We have not heard from you about which option you would like to choose.  

The airline that sold the ticket must provide refunds when they are due, including for codeshare and interline itineraries. 

If your travel plans change due to a delay or cancellation, WestJet will send you an email with the details. From there, you can quickly self-serve your refund through Manage Trips. 

• If WestJet issued your ticket, we’ll process refunds promptly:
  • Credit card refunds will be processed within 7 business days.
  • Other payment methods will be refunded within 20 calendar days.
• Refunds in the original form of payment: We’ll issue refunds in a cash equivalent or to your original payment method.
• Full refunds: Guests are eligible for a full refund of the air-only ticket price, minus the value of any transportation or optional services already used. This includes all government-imposed taxes and fees, as well as airline fees.

For guests booked through WestJet Vacations or a Travel Agent, please reach out to the relevant contact directly. Contact WestJet Vacations for assistance with air-only refunds.

If you are affected by a serious communicable disease, you may be eligible, upon request, for a refund of the unused portion of your ticket - including unused fees and services - to your original form of payment, if your itinerary includes a U.S. flight and you choose not to travel.

What is a serious communicable disease?

Under U.S. regulations, a serious communicable disease is one that can cause significant health impacts—such as breathing problems, organ damage, neurological issues, or even death—and spreads easily through casual contact in enclosed spaces like an aircraft cabin. 

This includes transmission through everyday interactions like sitting near someone, shaking hands, speaking, or touching shared surfaces. 

Examples: 

• Not serious: The common cold spreads easily but typically doesn't cause severe health issues. 
• Serious: SARS spreads easily and can lead to severe illness or death. 

If you’re unsure whether a condition may qualify, we recommend checking with a medical professional or health authority. 

Refund eligibility due to a Serious Communicable Disease

You may be eligible for a refund of the unused portion of your ticket, including unused fees and services, if you choose not to travel due to a serious communicable disease, and one of the following applies:

• You are protecting your health or the health of others. 
• There is an entry restriction in place to, from or within the United States. 
• You are required to quarantine for more than 50% of your itinerary at your origin or final destination (excluding travel days). 

If you were advised not to travel to protect your health due to a declared public health emergency:

You may qualify for a refund of the unused portion of your ticket, including unused fees and services, if: 

• You purchased your ticket before the public health emergency was declared for your origin or destination. 
• You are scheduled to travel during the declared emergency. 
• There is no U.S. Government determination stating that a medical form is not required. 

In this case, you must: 

• Submit a Serious Communicable Disease Medical Information Form completed by a licensed medical professional. 
• Ensure the form is dated after the emergency was declared and within one year of your scheduled departure. 
• Submit the form within 30 days of your scheduled travel date. 

If a licensed medical professional advised you not to travel due to a serious communicable disease:

You may qualify for a refund of the unused portion of your ticket, including unused fees and services, if: 

• You were advised not to travel, and your itinerary includes flights to, from or within the United States, including connecting flights. 
• A public health emergency does not need to be declared in this case. 

You must: 

• Submit a Serious Communicable Disease Medical Information Form within 30 days of your scheduled departure. 

If you choose to travel, consult with your medical professional before departure. Guests who appear unwell at the airport may be subject to a medical assessment at the discretion of WestJet airport agents or cabin crew. 

If you’re cancelling your trip due to a serious communicable disease and are taking steps to protect your health or the health of others, a Serious Communicable Disease Medical Form must be completed.

Submitting your Serious Communicable Disease Medical Information Form

Please download and complete the Serious Communicable Disease Medical Information Form with your medical professional. 

• Any costs related to the completion of this form are your responsibility. 
• Refund approval is not guaranteed, and compensation will not be provided if your request is denied. In the event a refund request is denied, fare rules will apply to all unused flights and services on your booking. 
• Incomplete forms cannot be reviewed and will result in a denial. Please ensure all required fields are completed before submitting. 
• Completed forms are retained for a minimum of three years and managed in accordance with the WestJet Privacy Policy. 

If your itinerary includes a flight operated by another airline, we recommend contacting them directly to confirm any requirements related to your medical condition.

Once complete, submit your form by: 

Email: MedDesk@WestJet.com  

Fax: 1-866-737-1202 

Important notes: 

• Medical form requirements are subject to direction of the U.S. Department of Health and Human Services. 
• Once your medical form is submitted, you will receive an email confirming whether your refund has been approved or denied. 
• Incomplete forms cannot be reviewed and will result in a denial. 
• Approved refunds will be processed to the email address provided on your medical form.
   

If you are restricted from travel due to a government-imposed order or quarantine:

You may be eligible for a refund of the unused portion of your ticket, including unused fees and services, if: 

• You are subject to a quarantine, entry restriction, border closure, or stay-at-home order affecting your origin or destination. 
• Your ticket was purchased before the public health emergency or government restriction was declared or imposed. 
• You are required to quarantine for more than 50% of your travel itinerary (excluding travel days). 

To request a refund, please contact us. 

For more information, visit travel advisories. 

We're proud to have agreements with our code-share partners that ensure you receive excellent service whenever you travel on a WestJet ticket. Information on our partner airlines' current policies and procedures can be accessed through a link to their website from our airline partners page.

We appreciate hearing about your experience with us. If you would like to provide us with feedback, please see our contact us page.

We will do our best to acknowledge any written complaint within 30 days and to send a substantive response within 60 days.